Digital communications are the lifeline for many businesses. Due to the importance of email and collaborations, the health and functionality of your Microsoft Exchange Server communication platform directly influence the stability of your business. While there are literally hundreds of tools designed to streamline the efficiency of Exchange Servers, the following tools are regarded as essential items in your administrator tool box.
Microsoft Exchange Server Deployment
The integration and deployment of your Microsoft Exchange Server is one of the most critical steps when it comes to revamping your communication platform. While this is a vital step, it’s also one of the most confusing. Microsoft Exchange Server Deployment was designed by the Microsoft Exchange Team to assist in the implementation of this platform. This tool offers administrators:
Exchange Management Shell
Any business who utilizes Microsoft Exchange Server as their primary communications platform should begin using Exchange Management Shell. This vital tool for Exchange administrators simplifies tasks and offers features, such as:
Regardless of your business and its functions, the functionality of its mail system is critical to ensure fluid operations. No matter how well the Microsoft Exchange Server implementation went, in order to maintain consistent availability and functionality, Exchange Server must be continually monitored. Automatic monitoring solutions offer continual insight into the functionality of your critical mail system. If you’re looking to implement a monitoring solution for your Exchange Server, it’s essential your solution consists of the following elements for comprehensive management.
Elements of an Effective Monitoring Solution
The components of an effective Exchange monitoring tool vary according to vendor; however, there are several universal elements that result in comprehensive monitoring.
Key elements include:
Essential Exchange Metrics
When browsing monitoring solutions, make sure to review several critical metrics to ensure the most comprehensive monitoring service. These metrics include:
Microsoft Exchange is one of the most complex and dynamic platforms available to small and large businesses. Due to its comprehensive infrastructure, and its ease of customization based upon your specific needs, many organizations have turned to this platform for their critical communications. If you’re seeking out different ways to keep your Exchange servers in proper working order, then you should follow these tips and guidelines.
Establish Frequent Server Backups
Perhaps one of the most effective ways to keep your servers running smoothly is to establish frequent and thorough backups. Due to the continuous transaction logging and various storage capabilities, Exchange is among one of the most complex systems to effectively backup.
In order to properly backup this complex system, it’s essential that you deploy a backup mechanism that’s compliant with Exchange. These Exchange-specific backup systems are aware of the multiple databases and various levels of log files. In case of a disaster, these Exchange-specific backup systems are able to safeguard database integrity and information.
Establish the Ample Storage Requirements Based on Use
One of the most common errors established by enterprises is not allowing ample disk space within the Exchange. As your data begins to soar through use, and storage allotments do not match this expansion, Exchange will actually stop storing mail. For both large and small businesses, this can be a critical problem.
The most effective way to combat this issue is by properly planning the amount of space you currently need, and what you feel will be needed in the future. While there are many ways to calculate and determine how much disk space your enterprise requires, perhaps the most effective of all these is the storage calculator found on the Microsoft Exchange Team Blog. This calculator can be found Here.
Maintain Proper Mailbox Quotas
A common problem many businesses come across is having a mailbox quota that’s too small to fit all the storage requirements for its user. While the exact size of a mailbox quota varies based upon the usage requirements for that particular user, many IT directors suggest setting the average mailbox storage quota to 2GB; however, it may be necessary to create larger quotas. Best practices when it comes to this scenario is to review each user and their email habits/requirements. It’s only when these habits are reviewed that you can set an effective mailbox quota.